Losing Sales? It Might Be Because You Don’t Have a VA — Here’s How Compound Assistants Fixes It

When founders and teams try to do everything—prospecting, follow-ups, ops, content, customer support—sales slip through the cracks. At Compound Assistants, we plug in trained, college-educated, English-fluent VAs for $9/hour (month-to-month) so your pipeline stays full and your closers can focus on closing.

What’s Really Breaking Your Sales Flow

1) Slow responses = cold leads Leads expect answers fast. We staff shared inboxes, forms, chats, and call queues so new inquiries get a same-day (often sub-15 min) first response. Calendar holds go out immediately.

2) Weak follow-up cadence Most deals take 5–7 touches. We run multi-channel cadences (call/SMS/email/LinkedIn), log every touch in your CRM, and set automated reminders so nothing goes stale.

3) Messy pipeline & lead scoring Your AEs should not be sorting spreadsheets. We qualify, score, and segment so reps spend time on the highest-intent prospects.

4) Inconsistent content & social proof No presence = no trust. We keep posts, newsletters, case studies, and website updates moving so you stay top-of-mind.

5) Founder overload If you’re buried in admin, you won’t sell at your best. We take the repetitive work so you show up focused and energized.

What Our VAs Actually Do (Day-to-Day)

• Inbound: triage inbox/live chat, answer FAQs, book intro calls, send calendar invites

• Outbound: 200–250+ calls/day when needed, light prospecting, list cleaning/enrichment

• CRM: HubSpot/Salesforce/Close hygiene, pipeline updates, task queues, stage transitions

• Sales ops: proposal formatting, contract routing, follow-up templates, KPI dashboards

• Content ops: blog formatting, case study assembly, social scheduling, website/CMS updates (WordPress/Webflow/Shopify)

• Reporting: daily call/response summaries, weekly pipeline snapshots, win/loss notes

• Optional: bilingual EN/ES coverage; HIPAA-trained workflows for healthcare

  
  

Quick ROI Math (Why $9/hour Pays for Itself)

• Cost: $9/hour ≈ $1,499/month for 160 hours (month-to-month, no long-term lock-in)

• Break-even: If your average deal nets >$1,500 in margin, one extra closed deal/month covers an entire full-time VA.

• Levers: Faster responses + complete follow-ups + clean pipeline = more booked calls → more closes.

Sample Sales SOP We’ll Stand Up (Fast)

SLA & Touchpoints

• First response target: ≤15 minutes during business hours

• Follow-up cadence: Day 0 / 1 / 3 / 7 / 14 / 21 (multi-channel)

• Disqualification rules + reasons logged (so marketing learns)

CRM Hygiene

• Every lead has: Source, Persona/ICP tag, Stage, Owner, Next Action + Due Date

• No “no next step” allowed on active opps

• Daily: overdue task cleanup; Weekly: stalled deals report

QA / KPIs

• Daily: #new inquiries, #first responses, #booked calls, #qualified opps

• Weekly: show rate, conversion to opp, pipeline value added, time-to-first-touch

• Monthly: closed-won, win rate, cycle length, top reasons lost

Onboarding: From “Hi” to Live in 72 Hours

Day 1 – Scope & Access

• Define goals, SLAs, tools, scripts, and handoffs

• Connect CRM, phone/SMS, calendar, inbox, chat, CMS

Day 2 – Build & Dry Run

• Import/clean lists, set rules, create templates/cadence

• Mock calls + objection handling, QA checklist

Day 3 – Go Live

• Start with a limited segment (e.g., new inbound + warm leads)

• Daily stand-up updates; end-of-week KPI review → iterate

Need healthcare workflows? We’ll sign a BAA, restrict access by role, document PHI flows, and mirror your compliance SOPs (Athena, AlayaCare, WellSky, etc.).

Mini Case Example (Composite)

• Before: 36% of inbound leads unanswered same day; show rate 42%; CRM cluttered

• After 30 days:

  • Same-day responses: 92%

  • Show rate: 58% (+16 pts)

  • 7-touch cadence deployed; pipeline value up 23%

  • One extra closed deal/month covered the VA cost

  
  

Common Objections (and Our Answers)

• “Training takes too long.” We use your scripts/SOPs, propose quick edits, and start with a limited segment. You approve before live.

• “Security worries.” Role-based access, least-privilege accounts, shared-password managers, activity logs; BAAs for healthcare.

• “Match risk.” We present 2–4 vetted candidates; you interview; we swap fast if the fit isn’t perfect.

Industries We Serve Well

• Sales-driven SMBs: lending, real estate, professional services

• Healthcare: HIPAA-trained support for intake, scheduling, billing follow-ups

• E-commerce & SaaS: customer success, onboarding, renewals, light support

• Property management & legal: intake, scheduling, documentation, collections follow-up

Ready to Stop Losing Sales?

Reply for 2–3 tailored candidate profiles and a 15-minute intro, or reach us at info@compoundassistants.com / 516-417-0117.Compound Assistants — college-educated, sales-savvy VAs at $9/hour, month-to-month. Work smart. Close more.