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Apartment for Rent

Real Estate
Assistant

What we do for you.

Hiring Compound Assistant for your real estate assistant services brings substantial advantages. Our skilled team expertly handles your administrative tasks, freeing up your real estate professionals to concentrate on more strategic, high-value activities. Outsourcing to Compound Assistant enables you to lower overhead costs, increase efficiency, and tap into a scalable workforce tailored to your business needs. With our committed support, you can optimize operations, elevate client satisfaction, and ensure that your real estate transactions and processes are executed seamlessly and effectively.

Administrative Support

Cold Calling & Lead Generation

  • Cold calling

  • Outbound calls

  • Inbound calls

  • Warm call progression

  • Follow-ups

CRM & Database Mgmt

  • Merging and removing duplicates within your CRM platform

  • Updating CRM with information from social media platforms (birthdays, familial status, anniversaries, etc.)

  • Organizing, grouping, and updating contacts

  • Exporting contacts into a spreadsheet to identify information gaps

  • Reviewing tagging and grouping conventions

  • Ensuring all past clients are on action plans or drip campaigns

  • Uploading farming spreadsheets provided by your title company to the CRM and ensuring proper tagging for targeted newsletters

  • Inputting home anniversary dates

  • Inputting notes from broker tours into your database
     

Email Communication Mgmt

  • Email organization: unsubscribing, creating filters, labels, and saving contacts from email into your CRM

  • Gathering client reviews with a pre-approved template

  • Daily appointment confirmations/appointment reminders for buyers

  • Sending appointment notes/gifts/thank-you cards
     

Document & File Mgmt

  • Organizing files in Dropbox or Google Drive (creating folders and uploading files)

  • Documenting Standard Operating Procedures (SOPs) for all business processes

  • Storing and organizing receipts for tax write-offs
     

Property and Listing Mgmt

  • Creating CMAs for new and past clients

  • Validating proof of ownership through county appraiser records or tax records

  • Inputting listings into MLS

  • Setting up MLS notifications for user-favorited properties

  • Scheduling inspections and other service providers

  • Tracking feedback from showings

  • Building a tracker to monitor all lockbox codes

  • Listing appointment packet creation
     

Client & Event Coordination

  • Assembling buyer consultation materials (buyer questionnaires, market pamphlets of the neighborhood)

  • Creating an open house event and open house sign-in form with a QR code

  • Emailing weekly seller updates
     

Schedul & Travel Mgmt

  • Schedule management (appointments, showings, inspections, tours, open houses, calls)

  • Making travel arrangements (booking hotels and flights)

  • Taking minutes for your meetings
     

Vendor & Property Mgmt Coordination

  • Managing your vendor list (painters, roofers, plumbers, mortgage lenders, etc.)

  • Property management coordination

Personal Assistance

  • Managing personal life and personal errands (purchasing gifts for loved ones/family members online)

  • Managing and organizing online files (Google Drive, Dropbox, etc.)

Project Management

  • Managing projects utilizing Asana, Trello, Monday.com, and other project management apps

Marketing Management

Content Creation & Mgmt

  • Creating content (posts, stories, captions, infographics, guides, newsletters, etc.)

  • Writing blog posts

  • Creating concise IG bios that highlight unique selling points and calls-to-action

  • Optimizing IG links in bio with Linktree

  • Creating marketing materials for new listings

  • Creating branded buyer and seller checklists

  • Designing postcards, flyers, and flipbooks

  • Creating market snapshots/market reports

  • Monthly market update video blasts

  • Photo/video editing with trending audio

  • Creating story highlights from archived stories

Social Media & Online Presence

  • Planning a social media calendar (starting with one week in advance, providing feedback, and building up from there)

  • Profile management (updating Facebook Business Page, Instagram, LinkedIn, MLS, Zillow, Realtor.com, Google Business Page, etc.)

  • Growing an organic following by engaging with other users and posts

  • Directly reaching out to new followers with a templated message

  • Researching relevant hashtags (niche to general)

  • Adding keyword tags to your YouTube channel

  • Uploading podcasts to YouTube and TikTok

  • Responding to Google reviews, private social media messages, mentions, and comments on posts

  • Building a Google Business Page strategy to improve SEO ranking by consistently uploading content
     

Client Mgmt & Outreach

  • Sending out holiday/birthday cards to clients (using services like Click2Mail, ClickSend, Postable, etc.)

  • Gathering client reviews for social media, websites, Zillow, Realtor.com, and Google Business Page

  • Surveying followers individually to gauge what content is helpful
     

 

Brand Mgmt

  • Managing a brand kit (folder with logos, style guide, copy guidelines, fonts, brand colors, headshots, etc.)

  • Refining your brand guidelines using prompts like: “Extract the brand tone and voice from [your website or Instagram URL] and create a brand guidelines document to ensure future content follows those guidelines.”
     

Audience Expansion

  • Following contacts on Instagram and joining relevant Facebook groups

  • Expanding your sphere of influence by joining Facebook groups

  • Building a buyer persona in a target market (examining past clients' income, life stage, familial status, age, motivation, etc.)
     

Email & Newsletter Marketing

  • Creating Weekly/Monthly/Quarterly newsletters

  • Re-purposing newsletters for social media content and blog posts

  • Creating agent lists for e-blasts

  • Creating mailing lists in the CRM for farming (Just Sold and Just Listed)

Presentation & Promotion

  • Preparing slideshows (PowerPoint or SlideShare presentations)

  • Creating a social media calendar and expanding your reach with a Google Business Page strategy
     

Website & Profile Optimization

  • Maintaining and updating your website/liaising with the company in charge of your website

Remote Workforce Program Includes

College Educated

2+ Remote Work Experience

Fully Vetted

All Compensation & Benefits Included

HR Manager Provided

Tax-Deductible Expense

Background & Employment Verification

Partner Success Manager

Trusted
Partners